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Academic Personnel Actions Reporting System

Academic Personnel Actions Reporting System (APARS)

The Academic Personnel Actions Reporting System (APARS) is a “one-stop shopping” experience for academic personnel actions that leverages shared resources and improves service delivery, consistency and reporting for academic personnel, administrators and staff.

APARS provides a centralized product for managing academic personnel data and processes in a secure system.

APARS contains three products: Faculty Search; ASU Vita; and Review, Promotion and Tenure.

  1. Faculty Search: Search committees collect and evaluate application materials for academic personnel searches.

  2. ASU Vita: Academic personnel report annual activities and can build an electronic curriculum vitae.

  3. Review, Promotion and Tenure (RPT): Streamlines the workflows for multiple types of academic personnel actions and reviews. A case is created for academic personnel to submit required materials and their case is sent through each level of review.

ASU policy and established processes remain in effect for all academic personnel processes, whether or not they are conducted within the Academic Personnel Actions Reporting System.

Benefits of APARS for Academic Personnel

The Academic Personnel Actions Reporting System (APARS) streamlines review processes, and offers academic personnel a central point of contact for submitting activities for personnel processes, e.g., P&T or annual evaluation. The APARS products support the work of unit administrators and review committees, providing a single electronic system to conduct reviews. APARS also supports unit and college accreditation reporting, saving staff and faculty time duplicating work in multiple systems.

The APARS products are more secure than the creation and distribution of paper forms or the use of unsecured storage locations, e.g., Google Drive or Dropbox, for managing private information and are more sustainable than paper processes. Faculty Search provides a central, secure location for managing confidential hiring information. Faculty can auto-format biosketches for funding applications, and find colleagues with specific expertise for potential collaborations in ASU Vita. The Review, Promotion, Tenure (RPT) product provides additional benefits for faculty by ensuring fair and consistent communications about review and evaluation expectations.  

As ASU has expanded, many processes have become paper-intensive, including accreditation and academic reporting, which are time-consuming, inefficient and insecure. The old processes consume valuable resources that can be applied elsewhere. Read more about the Academic Personnel Actions Reporting System initiative

Support

  • It is a best practice for academic personnel to reach out to their unit contact for support.
  • Assistance after working hours is available from the ASU Experience Center at (844) 448-1074
  • For login issues, contact Interfolio Support directly
  • Additional technical support for staff is available via ServiceNow (APARS Request form)

Training