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Submission Guidelines for Bylaws and Criteria Documents

Contact Information

Melissa Heaton
Assistant to the Vice Provost for
Academic Personnel and
Academic Personnel Specialist
480-965-7405
melissa.heaton@asu.edu

Chantel Powers
Academic Personnel Analyst
Promotion and Tenure
480-965-4083
cpowers@asu.edu

Brian Richardson
Academic Personnel Analyst
Retention and Hiring
480-965-4774
b.richardson@asu.edu

Elizabeth King
Academic Personnel Specialist, Sr.
480-727-2289
elizabeth.ann.king@asu.edu

Lillian Roggenkamp
Training Specialist
480-727-9676
lily.roggenkamp@asu.edu

Staff Responsibilities

To submit policy documents for approval to the provost’s office, please send a Word document (.doc or .docx) to Elizabeth King at elizabeth.ann.king@asu.edu. Documents may include bylaws, policies and procedures, and promotion criteria.

  • Per ACD 111-02, bylaws documents need to be approved by the faculty and reviewed by the dean. Therefore, make sure the first page of the document clearly states the levels of approval and review. Please do not use acronyms for the name of the college or the unit. Example:

College of Basket Weaving
School of Easter Baskets
Clinical Faculty Criteria
Approved by the faculty on March 15, 2015
Reviewed by the dean on June 1, 2015

 

  • It’s best to submit promotion criteria as a separate document, rather than as part of a larger bylaws document.
  • When submitting a document, please indicate if criteria for promotion/tenure/continuing status are included.  If so, indicate which ranks.
  • If this is the second draft of a document that has already been reviewed by the vice provost for academic personnel, be sure to track changes.
  • Make sure the document has been approved/reviewed at the appropriate levels before submitting it to the provost’s office—if the provost’s office has to review your materials twice, it may significantly delay processing.
  • Once the document has been approved by the vice provost for academic personnel, please send a clean Word document (no comments or track changes) to Elizabeth King along.
  • Here's a cover sheet template you may use, if the title page of your document does not already have the required information.  Please note that we do not need signatures on the cover sheet.
  • Documents which don't have provost approval are posted on the Academic Personnel website as "submitted," or "currently in use."  If you would prefer a different designation, we can discuss.

Click here to view examples of approved fixed-term criteria documents.

For questions, please contact Elizabeth King at (480) 727-2289 or elizabeth.ann.king@asu.edu.