Academic Personnel

Home / Academic Personnel / Faculty and Academic Professional Search / Sample Documents / Administrator Search Forms

Administrator Search Forms

Administrator Search Plan

download PDF

Administrator Position Description Questions

The following set of questions is intended to be used at the very beginning of an academic search, to help the Dean or dean’s designee working with the Search Committee prepare to write the position description and announcement. The questions should also assist in clarifying the committee’s collective understanding of the needs of the position and the priorities that will determine the criteria used in making decisions during the selection process. The questions can be answered individually by the Dean or dean’s designee and each committee member and then discussed by the group, or used as the basis for a group discussion without individual responses.

SET 1: Department (unit, college, etc.) Profile

  • How would you describe the stature of this department (or unit, or college, etc.)?
    • within ASU
    • nationally/internationally
  • What are the three major strengths of the department (unit, college, etc.) for which this position is being searched?
  • What are the three major weaknesses of the department (unit, college, etc.)?
  • Where would you like to see this department (unit, college, etc.) in five years relative to its current position within ASU and nationally/internationally?
  • What do you consider to be the three major barriers to achieving the goals in #4?

SET 2: Successful Candidate Profile

  • Describe the three most important qualities you would like to see in the person chosen for the position to be  searched.
  • What would you like to see the successful candidate accomplish in the first year after hire?
  • What kinds of experience do you believe are essential for the new hire to have in order to succeed in this position?
  • Describe one essential element that you would like to see the successful candidate articulate in his or her vision for the department (unit, college, etc.)
  • Describe, in your judgment, the three most important minimum qualifications for the position, in priority order.

RECONCILING SETS 1 AND 2: How do the answers in Set 2 relate to the responses in Set 1?

  • If there is a clear and consistent connection between the two sets of answers, it is time to proceed with the position description and announcement!
  • If the profile of the department (unit, college, etc.) and the profile of the successful candidate appear to be “out of synch,” the committee needs to work on creating a better relationship between the needs of the department (unit, college, etc.) and the desired qualifications of the candidate.
  • Since the profile of the department (unit, college, etc.) is based upon the current situation, the qualifications of the candidate need to be matched to the needs of the department (unit, college, etc.).
  • A sound approach might be to review the department (unit, college) profile, particularly its weaknesses and five-year goals, and create a candidate qualification list that contains the skills and experience that would best address those weaknesses and goals, at the same time building upon strengths.

Recruiting for Academic Administrative Diversity

Position Description
  • Experience working with diverse student, faculty, staff populations is required or desired.
  • Duties include developing/implementing strategic diversity initiatives related to faculty, staff and/or students.
  • General information about the college/university highlights the importance of diversity in defining excellence in programs
Qualification Criteria, i.e., the determination of whether applicants meet the advertised qualifications is one of the most important issues in achieving diversity
  • Criteria determined prior to evaluating applications; criteria uniformly applied.
  • Multiple avenues for demonstrating excellence.
  • Traditional – full professor rank with tenure; previous administrative experience, especially line administrative experience rather than staff administrative experience, experience in very specific disciplines; experience with comparable program size/university.
  • Other – associate professor with tenure; broad definition of administrative experience, evidence of transferable experience/skills; experience with different types of programs/university structures/sizes.
  • Evaluate criteria to determine hidden discrimination.
  • Assess whether sending consistent messages to potential applicants.
  • Assess whether types or levels of experience are truly accessible and necessary for the position.
Recruiting Strategies
  • Exchange programs between administrators at different universities.
  • Invitations for lectures or consulting engagements.
  • Targeted or focused recruitment.
Recruitment Sources
  • Discipline specific journals, Web sites, listservs.
  • Black Issues in Higher Education.
  • Hispanic Outlook in Higher Education.
  • Women’s and minority caucuses/committees within national associations.
  • Women in Higher Education.
  • Personal contacts.

Guidelines for Use of Email in Searches

Please remember that use of email in searches establishes a record that becomes part of the search material that must be retained for three years.  Additionally, email may be forwarded with or without changes without the original sender's permission. Email may be considered a public record that must be made public under certain circumstances; therefore, the following guidelines are provided to assist in assuring appropriate confidentiality of the search process.

Acceptable uses of email by search committee members:
  • Set meeting time/location.
  • Distribute/discuss recruitment process information, e.g. drafts of ad copy, search plans, interview itineraries and questions, reference questions/process, criteria to evaluate whether qualifications are met.
  • Appropriate communication with applicants, e.g. provide information about the status of the search, request reference names, provide itinerary/information about interviews, offer option to provide missing application material.
  • Appropriate communication with references, e.g. request letters of reference, set appointments for telephone reference calls.
  • Contact potential candidates to alert them to vacancies, provide ad copy, provide general information about the department, college, and/or university.
Unacceptable uses of email by search committee members:
  • Discussion by name about candidates’ qualifications and status in the search (e.g. on the short list, to be interviewed, etc.).
  • Discussion about specific reference information about named candidates or named references.
  • Providing confidential search information to anyone, i.e. if the information is confidential, it is best not to share even with appropriate individuals via email.
  • Soliciting additional or clarifying information from an applicant on an ad hoc basis.

Email Applications

We recommend accepting applications through e-mail. It accelerates the receipt of applications and facilitates sharing electronic letters of application and curriculum vitae with the search committee.

  1. Decide whether e-mail applications are acceptable; if not, indicate e-mail applications will not be accepted in all advertisements about the position.
  2. E-mail application material must be printed. If format is destroyed in the process of printing, the applicant will be alerted to the problem and offered an opportunity to submit material in a different format or to resubmit electronically. Remember the search committee must be consistent with all applicants.
  3. In inviting e-mail applicatins, units may want to have all documents come as PDF files so no changes may be made to any submitted document.

Sample Administrator Interview Itinerary

Arrival (afternoon/evening)
  • Airport pick up and hotel delivery
  • Dinner (candidate alone/with individual/with group?)
Day One
  • Hotel pick up
  • Breakfast (candidate alone/with individual/with group?)
  • Interview with Search Committee
  • Tour of college/campus
  • Meet with Provost/President
  • Lunch with deans
  • Forum with faculty
  • Tour West campus; meet with Deans
  • Dinner with Search Committee members
  • Return candidate to hotel
  • Dinner (candidate alone/with individual/with group?)
Day Two
  • Hotel pick up
  • Breakfast with community leaders
  • Tour East campus; meet with deans
  • Lunch with Search Committee members
  • Forum for staff/students
  • Exit interview with provost
  • candidate's choice (tour, real estate agent, etc.)
  • Return candidate to hotel/airport

Sample Administrator Interview Questions

  • Why are you interested in the Dean of the College of Nursing position?
  • Describe your administrative experience, focusing on examples that also identify your management style/philosophy.
  • Describe your experience developing strategic plans: process, who was involved, your role, and outcome.
  • Describe your academic program development experience, especially related to doctoral programs.
  • Describe your development experience.
  • Describe your initiatives in building community partnerships: purpose, process, and outcome.
  • Describe your vision of a nationally prominent College of Nursing and what is needed to achieve that vision.
  • Describe your current research activities and whether these will continue if you are selected as Dean.
  • What do you do to stay on top of professional development in Nursing, e.g. educational issues, clinical issues, national trends?
  • Describe your role in advancing diversity within the Nursing profession and within Nursing education.

Sample Advertisement Copy - Long

Key:
*required info
(optional)
 
 
*Title of position Arizona State University
Dean
College of Nursing
*Duties and Responsibilities of the position
(Degree of specificity)
Arizona State University is seeking a leader committed to building the College of Nursing to a position of national prominence. The successful candidate will need to develop a strategy to direct the future development of the College that positions it to be a central figure in the public health needs of the metropolitan region. This strategy must enhance the College’s research profile, increase the diversity of the College, maintain and strengthen nurse-managed clinics, address the development of the nursing programs operated by the College at the East and West campuses, initiate the operation of a planned doctoral program, and build a strong presence at the future Downtown campus of ASU, which will be a leading center for biosciences. In addition, the Dean will be expected to build partnerships that bring important investments to the College, as well as engage in fundraising to advance its mission.
(General information about ASU and College)
Under the leadership of President Michael Crow, ASU is building a new model for an American research university, one that measures its academic quality by the education that its graduates have received rather than the academic credentials of its incoming students; one at which researchers, while pursuing their scholarly interests, also consider the public good; and one whose faculty expands the concept of community service, accepting major responsibility for the health, economic, and social development of its community. The new Dean of the College of Nursing will play a significant role in shaping the university’s health education agenda.
*Required Qualifications Required Qualifications: possess an academic or professional record that merits appointment as a full professor with tenure, including a doctoral degree and one graduate degree in nursing; be eligible for licensure as a Registered Nurse (RN) in Arizona ; and have a demonstrated commitment to excellence in research as well as quality undergraduate and graduate instruction.
*Desired Qualifications Desired Qualifications: demonstrated leadership, organizational and management experience; effective written communication skills; proficiency in budgeting and resource management; demonstrated experience working in shared governance with faculty, staff, students, and administrators; experience facilitating external funding; and demonstrated knowledge of institutional perspectives on academic programs.
(Status information)

(Salary of the position)
This position is a full-time, 12-month academic administrative appointment with a preferred starting date of July 1, 2004. The start date is negotiable and the salary is competitive.
*Application deadline Application deadline is February 13, 2004; if not filled, applications will be reviewed weekly as necessary until the search is closed.
*Material required to become an applicant
(How applicants will be handled)
Applications must include a curriculum vitae and letter of application that highlights important qualifications and basis of interest in the position. Application materials will be held in confidence and references will only be contacted after consultation with the candidate.
(Resource for information about the College) For more information about the College of Nursing , applicants should review the Web site at http://nursing.asu.edu.
Address to send applications/nominations Nominations and applications must be addressed to: College of Nursing Dean ’s Search Committee, c/o Office of the Executive Vice President and Provost, Arizona State University , PO Box 872803 , Tempe , AZ 85287-2803 .
Federally required equal opportunity statement Arizona State University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply.  (For electronic advertisements please create a hyperlink from this statement to ASU's complete non-discrimination statement at: https://www.asu.edu/titleIX/.)

Sample Advertisement Copy - Short

Key:
*required info
(optional)

 

 

Arizona State University
Dean
College of Nursing

*General info about
the position

(Degree of specificity)

Arizona State University invites nominations and applications for the Dean, College of Nursing. The Dean will develop a strategy to direct the future development of the College that includes enhancing the research profile and nurse-managed clinics, developing a nursing doctoral program, and adding to investments in the College. See http://nursing.asu.edu for additional information about the College of Nursing.

*Required Qualifications

The successful candidate must possess an academic or professional record that merits appointment as a professor with tenure, a doctoral degree, and one graduate degree in Nursing; be eligible for licensure as an RN in Arizona; and a have a demonstrated commitment to excellence in research as well as graduate and undergraduate instruction.

*Desired Qualifications

Demonstrated leadership, organizational and management experience; effective written communication skills; proficiency in budgeting and resource management; demonstrated experience working in shared governance with faculty, staff, students, and administrators; experience facilitating external funding; and demonstrated knowledge of institutional perspectives on academic programs are desired.

*Application deadline

Deadline is 2/13/04; if not filled, weekly thereafter until search closed.

*Material required to become an applicant

Send nominations and applications (including letter highlighting important qualifications and basis of interest in the position and CV) to:

*Address to send applications/nominations

College of Nursing Dean ’s Search Committee, c/o Office of the Executive Vice President and Provost, Arizona State University , PO Box 872803 , Tempe , AZ 85287-2803 .

*Federally required equal opportunity statement

Arizona State University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply.  (For electronic advertisements please create a hyperlink from this statement to ASU's complete non-discrimination statement at: https://www.asu.edu/titleIX/.)

Sample Advertisement Copy - Very Short

Key:
*required info
(optional)

 

 *General info about the position

(Degree of specificity)

Arizona State University invites nominations and applications for the Dean, College of Nursing . The Dean is responsible for demonstrating leadership in building research, strengthening nurse-managed clinics, fundraising, developing an enhanced presence on all campuses, and building partnerships within the University community and with external constituents.

*Website must contain the complete ad including all Required/Desired Qualifications, application procedures and deadline as approved by EO/AA

For complete qualification and application information, see College of Nursing and Health Innovation's dean search

*Application deadline

Deadline is 2/13/04; if not filled, weekly thereafter until search closed.

*Federally required equal opportunity statement

Arizona State University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply.  (For electronic advertisements please create a hyperlink from this statement to ASU's complete non-discrimination statement at: https://www.asu.edu/titleIX/.)

Sample Acknowledgement of Application/Missing Information

Date

Name
Title
Address
City , State, Zip

Dear:

Thank you for your interest in the position of Dean of the College of Nursing at Arizona State University. Your application has been forwarded to the search committee for review unless one of the items below has been checked. Please submit the missing information:

  • Letter of interest highlighting important qualifications
  • Curriculum vitae

References will be requested from applicants who make a “short list” of candidates. The names of selected applicants will be announced after those candidates have accepted the invitation to visit campus for an interview.

If you would like more information and/or have questions about the search process, please call me at 480-965-0000.
On behalf of the Search Committee, I want to express our appreciation for your interest in ASU.

Sincerely,

 

Name
College of Nursing Dean Search Committee
Title

Sample Applicant Regrets Letter

Date

Name
Title
Address
City , State, Zip

Dear:

Thank you for your interest in the position of Dean of the College of Nursing at Arizona State University. Your patience regarding the time it takes to conduct a search is appreciated, and I regret to inform you that you are no longer under consideration for this position.

On behalf of the search committee, your willingness to be considered for this position is appreciated, and I hope you will again select ASU as a university of interest for employment. The university commitee has selected an individual for the dean position who more closely matches the interests and needs of the college.

Again, thank you for your interest in Arizona State University, and I extend sincere wishes for your continued professional
success.

Sincerely,

 

Name
College of Nursing Dean Search Committee
Title

Sample Interviewee Regrets Letter

Date

Name
Title
Address
City , State, Zip

Dear:

Thank you for your interest in the position of Dean of the College of Nursing at Arizona State University . Your willingness to participate in [airport interview,phone interview, and/or on-campus interview] is appreciated.

All of the candidates interviewed were impressive; however,the search committee has recommended another candidate for hire.

The Search Committee wants to acknowledge the time and effort you extended as part of this search process. On behalf of the Search Committee, thank you for your patience and interest in ASU. I also want to offer my best wishes for your continued professionalsuccess.

Sincerely,

 

Name
College of Nursing Dean Search Committee
Title

Sample Notice of Nomination Letter

Date

Name
Title
Address
City, State, Zip

Dear:

You have been nominated for the position of Dean of the College of Nursing at Arizona State University. I am writing to encourage you to apply for this position and would welcome an opportunity to discuss the position with you.

A copy of the advertisement for the position is enclosed. At this time, we are asking applicants to submit a letter of interest highlighting important qualifications and curriculum vitae.

Please call me at 480-965-0000 if you would like to discuss the position or search process. I look forward to receiving your letter of interest.

Sincerely,

 

Name
College of Nursing Dean Search Committee
Title

Sample Thank You Letter to Nominator

Date

Name
Title
Address
City, State Zip

Dear:

Thank you for nominating __________ for the position of Dean of the College of Nursing at Arizona State University. I will be contacting your nominee with information about the position and extending an invitation to apply.

A successful search to fill this position is aided by nominations of excellent candidates. On behalf of the Search Committee, I want to express our appreciation for your efforts to assist us in our search. I also urge you to continue to think of others who might be interested in this position or to share information about the position with others who might know of additional nominees.

Sincerely,

 

Name
College of Nursing Dean Search Committee
Title

Sample Administrator Screening Matrix

download PDF