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Hosting Visitors

Hosting International Visitors

ASU’s global engagement is evidenced by the breadth and diversity of its international initiatives, as well as by its growing reputation and visibility abroad. Welcoming international visitors to our campuses helps sustain and expand our international profile, making it important that these visits are well-planned, achieve intended outcomes, and leave visitors favorably impressed and committed to their relationship with ASU.

Short-term: Visitors/delegations

Can be hosted by any unit, though higher-profile or more complicated visits involving protocol may call for involvement from the Offices of the President, University Provost, and/or KED. Contact ASU Global for advice.

Notify ASU Global of any international delegation visits your unit is planning to support, so that information can be coordinated and visit outcomes can be supported centrally.

Longer-term: Visiting faculty/scholars

Academic units typically receive requests to sponsor international visiting faculty and scholars on Fulbrights, CSC and other funding types. Deans may accept these requests based on interest, available space, quality of the scholar’s home university, and resources to welcome and care for the scholar.

The International Students and Scholars Center (ISSC) provides information, guidance and advice on compliance with the Exchange Visitor Program, as well as with orientation to the ASU community

ASU-wide resources

The ASU Global team, within the Office of the University Provost, functions as the university’s clearinghouse on information about global engagement. As such, the team needs to be aware of international delegation visits across the university, before they happen. ASU Global can also coordinate short-term visits, working closely across units to develop visit schedules that allow for the exchange of experiences and ideas, while maximizing opportunities to stimulate sustainable collaboration.

The Office of the Senior Vice President and Secretary of the University hosts a team of protocol officers who routinely manage short-term, high profile and international visits. ASU's high-profile visit requests go directly to Dr. Christine Wilkinson to oversee and assign to the appropriate protocol officer.

Global Launch is another unit on campus that provides resources for hosting international students and scholars. They work closely with the academic units to develop learning experiences and support logistical processes. In addition, they host resources for international capacity development such as faculty and staff trainings, language and culture courses. Global Launch website.

The International Students and Scholars Center offers information about how ASU departments can host visiting scholars. Information can be found at the ISSC webpage or by contacting ISSC

Appropriate hosting unit

ASU academic unit:
ASU faculty and staff who receive inquiries about hosting international faculty members, visitors or delegations with a specific, singular scholarly interest, should arrange those visits within the relevant ASU academic unit. Please notify ASU Global of any international delegation visits your unit is planning to support, so that information can be coordinated and visit outcomes can be supported centrally. ASU Global can be reached at ASU Global and/or the Office of the Senior Vice President and Secretary can help with protocol questions, if needed – for example, questions about gifting, business etiquette, and so on.

ASU Global, Office of the University Provost
Visit requests should be directed to the ASU Global team in the following cases:

  • The visitors have requested to meet with senior administrators, including the Provost.
  • The meetings requested involve multiple units on campus.
  • The topics of interest extend beyond the academic unit and involve discussion of academic and degree programs.

Office of Senior Vice President and Secretary of the University
Deans receiving a visit request from a high level international visitor (e.g., presidents/chancellors of universities, senior government officials, etc.), should contact Dr. Wilkinson directly with the visitor(s) name(s) and objective for the visit.  She will then delegate the visit to the appropriate protocol officer to work with the dean, depending on the subject area for the visit and the visitor(s)’ background.

Tips for hosting delegations

Regardless of the hosting unit, the following tips can help maximize returns on the investment and produce a successful visit:

  • Before agreeing to host, ensure that each visit has a well-supported rationale, intended outcomes, and clear funding source(s).
  • Pre-visit, communicate broadly with all potentially interested individuals and units in order to create shared synergies and multiple benefits to the university.
  • Familiarize yourself with culturally appropriate ways to greet visitors and cultural norms for gift giving. Useful websites include the following:
  • Post-visit, review the intended outcomes and identify next steps, again communicating broadly with all participants so as to ensure a broad perspective and clear action items.