Curriculum Development

Form Instructions

Form Instructions

New Course

New Course

Use this form to create a new course.

New courses must either be required for a degree program or have been offered at least twice as an omnibus topic.

NOTE: You will be logged out of your session if you are inactive for one hour. As you work through a course request, clicking on the "Save Changes" button will save your work. You will have an opportunity to edit what has been entered before submitting and routing the form for approvals (before you hit the "Final Submit" button). To retrieve a saved form, click on the "My Forms" link in the header. Click on the course you want to complete.

Two steps to completing the new course request:

Step 1: Complete the form

Complete the form on the first screen and click the "Save Changes" button at the bottom of the screen. If mandatory fields are not completed, a message will appear with a red asterisk (*) to indicate the mandatory fields. You can save your form at any time; however, you cannot submit the form until these mandatory fields are completed.

College: Select your college from the drop-down menu items.

Department: Select your department from the drop-down menu items.

Subject: Type in the subject (formerly known as "prefix") of the course you wish to add. Existing subjects can be found by searching the class search/course catalog page. Subjects must exist before courses can be added. If the subject does not yet exist, download and complete the New/Change to Prefix Request Form (Word) document.

Number: Type in the number of the course you wish to add. Be sure to select a permanent number not already in use. You can search the class search/course catalog page to see if the proposed number is already taken. Remember that certain numbers are reserved for omnibus courses. Course numbers must be inactivate at least 4 years before being reused. If you know the course existed at one time, contact Curriculum Questions to make sure it has not been offered in the past four years.

Title: Type in the title for the course. Do not abbreviate.

Units: Type in the number of units for which this course will be offered. The ABOR definition of a unit of credit can be found under "Academic Credit."

Shared subject: Use the class search/course catalog page to query the subject (prefix). Change search type to "course catalog" and type or select the desired subject to display all active courses in this subject on any campus. Select "Yes" if more than one campus offers one or more courses under this subject; this is a shared subject. Select "No" if only one campus offers courses under this subject; this subject is not shared.

Abbreviated title: Type in the suggested abbreviated title as it will appear on the student's transcript. Do not abbreviate unless necessary. Limit to 30 characters, including spaces. Do not use punctuation or symbols other than the following: & / -, (ampersand, virgule/slash, hyphen, comma).

Effective term: Select the applicable semester and year from the drop-down list. See Deadlines for a reminder on when final provost approval is required for a given semester and year.

Course description: Type in the course description. Limit to 1024 characters, including spaces and punctuation. This information will appear when you search the class search/course catalog page. This text may include course content and goals and amplify key points of methodology, clinical or theoretical approach, course themes, and special requirements.

Enrollment requirements (specify):

Note that there is a 254-character limit for the PeopleSoft enrollment requirement display (all prerequisites, corequisites, pre- or corequisites, antirequisites).

Prerequisite(s): requirement(s) completed prior to registration. Note that students might register for a course with unmet prerequisites, but will be dropped during a purge process if the prerequisites are not yet met prior to the start of the term.

Corequisite(s): this requirement is taken at the same time as the course (e.g., a lecture with an accompanying lab as a separate course).

Pre- or corequisite(s): this category includes courses than can either be taken prior to registration, or at the same time as the course.

Antirequisite: Use this option to specify courses that are combined. In addition to coding to results in students only getting credit for one of the combined (or crosslisted) courses, a phrase will display: "Credit is allowed for only [this course] or [another course]."

Note that “D” is a passing grade (see “Grading System”). If you want something higher, you must specify a stricter requirement (e.g., “C” or better). Note also that “or instructor approval” is not coded in PeopleSoft as this is always an option for students. “Or equivalent” is also not listed; courses that are approved as equivalent are already coded as such in each applicable course.

For efficiency in coding, please add the plan codes in parentheses following what you wish students to view—e.g., "Graduate Communications student" (LACOMMOMA and LACOMMOPHD).

Upper-division courses are expected to be consistent with the statewide criteria for upper- and lower-division courses. Enrollment requirements should clearly indicate the academic preparation required for success in these courses. If there is not a specific course that prepares students for this work, preparation may be indicated in terms of a prerequisite number of hours or a class standing.

Note that an upper-division (300- and 400-level) course without a prerequisite will have "Prerequisite(s): minimum 45 hours" editorially added to the course. Graduate courses (500 and above) without a prerequisite will have "Prerequisite(s): degree- or nondegree-seeking graduate" editorially added to the course.

Crosslisting: Select "Add" to add a crosslisting to this proposed new course. Note that, if the proposed crosslisted course does not yet exist, it will be created to match in every way except for subject (and possibly number). Also note that, if the proposed crosslisted course already exists, it will be changed to match in every way except subject (and possibly number). If "Yes" is selected, fill in the proposed crossllisted course in the next field.ß

Select "None" to specify that no crosslisting is being requested with this proposed new course.

Crosslisted course(s): If a crosslisting is being added, provide the new crosslisted course(s) here (campus, subject, number). You must include a statement of support from the crosslisted department(s). For the purposes of the PeopleSoft courses, the following rules apply to crosslisted courses:

Crosslisted courses are a category of Equivalent Course Groups in PeopleSoft. Each crosslisted course will be coded so that credit will be allowed for only one course in the group.

If you have questions about crosslistings, contact Curriculum Questions.

1. Permanent courses cannot be crosslisted to omnibus courses (and vice versa).

2. Crosslisted courses cannot exist within the same subject.

3. Crosslisted courses must match in every way except for subject and number; subjects cannot match; numbers can match but don't need to.

4. Crosslisted courses must match in number at the same level (e.g., lower-division with lower-division and upper-division with upper-division courses).

Note: If this course is intended to be taught as an online course, you must also complete the Instruction Mode Form. All courses must first be approved as a ground course, even "online only" courses.

Primary/graded component: "Components" roughly correspond to the former "teaching methods." Note, however, that each component requires separate room scheduling (i.e., a component equals a room). Each course must have one primary, graded component; generally these are the same. If the primary component is not the graded component, indicate the second component in the "Additional component" field. Select the primary/graded component from the drop-down menu items.

Additional component(s): Choose any additional component(s) this course may have. Note that each additional component requires separate room scheduling. Also, the student must sign up for each of these components.

Grading basis: Check all choices that apply. For UGRD and GRAD courses (ordered by frequency of use in the catalog), the following grading options are possible:

A-E+Audit (orA-E +Audit+Pass/Fail) = A-E, EN, I, Y and audit.
The majority of courses fall into this category.
Displays in Web catalog as Student Option
Displays in PeopleSoft (PS) as description Stdnt Opt or code OPT

A-E only = A-E, EN, I and Y
Displays in Web catalog as Standard Grading
Displays in PeopleSoft (PS) as description Std Grading or code GNA

Pass/Fail only = Y, E, EN and I
Displays in Web catalog as Y Grading Basis
Displays in PeopleSoft (PS) as description YGrdBasis or code YGB

Audit only = Students can only audit this course; no grade
Rarely used in the catalog
Displays in Web catalog as Audit
Displays in PeopleSoft (PS) as description Audit or code AUD

Audit +Pass/Fail = Y and audit
Not currently used in the catalog
Would display in Web catalog as Student Option-P/F or Audit
Would display in PeopleSoft (PS) as description P/F St Opt or code OP2

Repeat for credit?: Select "No," if this course cannot be repeated for credit. This class is subject to repeat rules set up in the Repeat Rule Table component. For more information, see "USI 201-06: Repeating Courses."

Select "Yes, multiple times per term" to indicate that the course can be repeated for additional credit, and that, if there are topics, more than one topic can be taken in a semester. This choice might also be used for independent study courses.

Select "Yes, once per term" to indicate that the course can be repeated for additional credit. If there are topics, only one topic can be taken in a semester.

If "yes" is selected, complete BOTH the total units and total completions fields.

Total units allowed: If either of the "Yes" options was selected, list the maximum number of unit for which the course can be repeated. For example, a student can earn 6 hours in a 3-hour variable topic course that can be repeated once for credit (two total completions). For a course that is 3-9 hours, depending on how many hours the student registers, the course might be, "May be repeated for up to 9 hours," and could be taken 3 times as a 3-hour course, or once as a 9-hour course. Note that the repeat phrase is not included in the course description, but is coded and enforced in the PeopleSoft Course Catalog.

Total completions allowed: The system populates this field by default to 1 (because by default, one full course completion is always allowed). However, if you have selected one of the "Yes" options for the Repeat for credit field, you may edit and increase this value. This value must be equal to or greater than 1. The system enforces the lower of the two limits that you define (units or completions).

Special fee?: Select "No" or "Yes" from the drop-down menu items. A separate form must be completed to add, change, or delete a fee. Click on the applicable fee form from the "Create New Forms" tab.

Courses "changing" from an omnibus number to a permanent number are considered new courses. Any new course that will carry a fee requires an accompanying Curriculum ChangeMaker Class Fee Form. If you have a fee attached to an omnibus course it will not automatically transfer to the new course. You must complete the Curriculum ChangeMaker Class Fee Form if a fee exists and complete the Changed Course Information section of the Class Fee Form. 

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So that there is not a gap in funding, you may do this at the same time that you submit the request to change from an omnibus course to a permanent course, even if the PeopleSoft Course ID has not yet been assigned. For additional clarification please contact Diana.Burns@asu.edu.

Note: Requests for special fees are approved in a separate process. For more information, see ACD 305-04. If you have questions about fees, go to the Fees tab for contact information.

Course justification: Type in the justification for this proposed new course.

Related courses: List academic department(s) who may offer comparable/related courses or similar subject matter.

The university’s expectation is that before the establishment of a new course, any overlap of course content and/or similarity of subject matter with an existing course(s) be considered and supported by all academic units involved. When appropriate, the university will request review from academic units that may be impacted. In order to expedite the university review process, academic units are encouraged to include any documentation indicating that relevant departments have been contacted and agree on the proposed content.

Required for a degree program?: Proposed new courses must either be required in a degree program or have been offered at least twice under an omnibus number. Select the applicable response from the drop-down menu items. If required for a degree program, complete the next field.

Program name and plan code: A plan code is a unique set of characters used in PeopleSoft to identify an approved major, minor, certificate, or a concentration. Plan codes can be found in the detail pages in degree search.

If this proposed new course is required for a degree program, list the program name(s) and plan code(s). For example, the plan code for the BS Communication degree is ASCOMMBS.

Has this proposed course been offered as an omnibus topic? If yes, define. Proposed new courses must either have been offered at least twice under an omnibus number or be required in a degree program. If the proposed new course has been offered as an omnibus course topic (even if required for a degree program), provide the information in the fields below. Once the proposed new course is approved, the omnibus topic(s) will be inactivated to prevent further and possibly duplicate enrollment.

Omnibus course 1 and 2: If this proposed new course is not required in a degree program, it must be offered as an omnibus course. Even if this course is required for a degree program, if it has been offered as an omnibus course, specify (a) the omnibus course subject, (b) omnibus course number, (c) the specific omnibus topic title, (d) the omnibus course topic ID, (e) the term (semester and year) offered, and (f) the enrollment for each omnibus course.

The course topic ID is a unique number used in PeopleSoft to identify a specific topic taught under an omnibus course. In order to help us code restrictions to prevent students from getting credit for both the omnibus topic and this proposed permanent new course, please provide the actual course topic ID and the topic's exact name or abbreviated title. Please consult with your college classroom scheduler to obtain this number, as it is essential for repeat rules to be enforced.

Current faculty List the name(s) of current faculty qualified to teach this course by Name, Title, and Department.

Additional resources: If this proposed new course will require additional faculty, space, or equipment, indicate how these requirements will be satisfied. 

Library holdings: Indicate whether present library holdings support this course.

If current library holdings do not support this course, please indicate what is necessary.

Sample syllabus: This syllabus should include the elements required per the ACD-304-10 Course Syllabus policy as they are interpreted and applied for a single offering of the course (e.g., observable, measurable student learning outcomes). Note that ASU’s grading policy outlines the value of each grade (A = 4.00, B = 3.00, and so on) that is used when calculating the GPA. Because the syllabus is considered as the official contract between a student and a professor, we ask that a specific breakdown of the course’s grade policies is included (e.g., how many points or what percentage constitutes each letter grade). This detail helps provide clarity and avoid grade disputes. View samples used by other academic units in the past.

Leave the following fields blank for university use.

Edited course: Leave blank. This field is filled in during the University Group review. Edits may be made to conform to catalog style and consistency. This box will display the edited course, if applicable, as it will appear in PeopleSoft. You can search the class search/course catalog page to verify that this proposed new course does not yet exist.

Tentative Senate consent agenda: Leave blank. This field is filled in during the University Group review. The date this proposed new course will appear on a Senate consent agenda is entered using the format mm/dd/yyyy.

After all applicable fields have been completed and all attachments included, click the "Save Changes" button at the bottom of the screen.

If you wish to cancel this request, click the "Cancel" button.

Note: you can save your form at any time. If all mandatory fields have not yet been completed, you will see the following message:

Your form has been saved! You may return to your work at any time. However, fields with a red asterisk (*) on this form are mandatory. You must complete these fields before the Final Submit.

Step 2: Further edits or final submit

Verify that the form is accurate and all attachments are included. Click the "Final Submit" button to start the evaluation process, or click on the "Edit" link to make changes to your form. NOTE: Once you do the Final Submit, your form will no longer be editable unless changes are made as indicated by a Reviewer Leader at either the dean or one of the university review levels.

If you wish to withdraw this form before it gets routed for approvals, click the "Delete This Form" link at the top of this screen. Once the form is submitted for review, you must contact the Curriculum ChangeMaker administrator to withdraw this form.

Approvals

Following is the normal routing path for this new course request.

  • College/School Review
  • University Review
  • Implementation
  • Notice of Final Approval

Modify Course

Modify Course

Use this form to change an existing course (everything except fees and topics), add or change an offering, or delete an entire course.

NOTE: You will be logged out of your session if you are inactive for one hour. As you work through a course request, clicking on the "Save Changes" button will save your work. You will have an opportunity to edit what has been entered before submitting and routing the form for approvals (before you hit the "Final Submit" button).

To retrieve a saved form, click on the "My Forms" link in the header. Click on the course you want to complete.

Two steps to completing the new course request:

Step 1: Complete the form

Complete the form on the first screen and click the "Save Changes" button at the bottom of the screen. If mandatory fields are not completed, a message will appear with a red asterisk (*) to indicate the mandatory fields. You can save your form at any time; however, you cannot submit the form until these mandatory fields are completed.

The top half of the Modify Course form captures the existing course information. Search the PeopleSoft Course Catalog to copy and paste the information in the various fields.

College/School: Select the college or school from the drop-down menu items.

Department: Select the department from the drop-down menu items.

Use the class search/course catalog page to query the course. Change search type to "course catalog" and type the subject and number to display the existing course information.

Subject: Type or copy and paste the existing subject (formerly known as prefix) of the course you wish to change.

Number: Type or copy and paste the existing number of the course you wish to change.

Title: Type or copy and paste the existing title of the course you wish to change. Providing the existing course title helps us verify that the subject and number are for the course you intend to change (typos can happen).

Course description: Type or copy and paste the existing description for the course you wish to change.

Enrollment requirements: Type or copy and paste the existing enrollment requirements (e.g., prerequsites, corequisites).

Units: Type or copy and paste the existing units (hours).

Repeatable for credit: Select "Yes" to indicate that the course is currently repeatable for credit. Select "No" if it is not.

General Studies: Select "Yes" if this course currently satisfies General Studies. Select "No" if it does not.

Offered by: Use the class search/course catalog page to query the course. Copy and paste the academic units currently offering this course.

A “Course Campus Offering” is a single course offered on one or more campuses by one or more academic units. Every course in PeopleSoft is identified by a course ID and is associated with the course catalog data. Under each course ID, there is one or more course offerings associated with different academic groups for the purpose of scheduling classes. When classes are scheduled, each class is associated with a single offering.

The following rules apply to course campus offerings:

  1. Course campus offerings must match in:
    • Subject
    • Number
    • Title
    • Description
    • Enrollment requirements
    • Units
    • Grading basis
    • Repeat for credit rules
    • Topics (if any)
    • Course components
  2. Course campus offerings will inherit the following attributes from the existing course campus offering(s) and must adhere to established requirements:
  3. Fees. A separate request must be submitted for each course campus offering; class fees are specific to college, campus, and instruction mode.

SUN: Query the Shared Unique Number (SUN) Matrix Report. Select "Yes" if this course is a SUN course. See "Shared Unique Number (SUN)" for more information on the SUN system.

SUN Course: If "Yes" is selected, type the SUN Course (8-character subject and number, e.g., ACC 231=Sun Course ACC 2201) in this field.

Crosslisting: Select "Yes" if this course is currently crosslisted as one or more courses. If "Yes" is selected, fill in the existing crosslisted course(s) in the next field.Select "No" if it is not.

Fees: Select "Yes" if this existing course currently carries a fee. Select "No" if it does not.

Required for a degree program: Select "Yes" if this existing course is currently required for a degree program. Select "No" if it is not. If this is an undergraduate course, courses required for a degree program are listed in the major maps. Use the Academic Programs search to find all ASU programs. Use the Undergraduate Degree Search to view all undergraduate programs and corresponding major maps.

Program name and plan code: A plan code is a unique set of characters used in PeopleSoft to identify an approved major, minor, certificate, or a concentration. Plan codes can be found in the detail pages in degree search.

If this existing course is required for a degree program, list the program name(s) and plan code(s).

Community College Transfer Implications: Changes to ASU courses may alter already established state-wide transfer articulation agreements. Select "Yes" if this existing course is currently in the Course Equivalency Guide (CEG).

Select "Yes" if this course can be found in the state-wide Common Course Query Engine for transfer.

Related courses: The university's expectation is that before the implementation of any course modification, any overlap of course content and/or similarity of subject matter with existing courses be considered and supported by all academic units involved, especially if the course is shared or crosslisted. When appropriate, the university will request review from academic units that may be impacted. In order to expedite the university review process, prior to submitting this modified course request, academic units are encouraged to include any documentation indicating that relevant departments are in agreement with the proposed content.

List academic department(s) who may offer comparable/related courses or similar subject matter.

Justification: Describe in detail the purpose for the requested change(s). 

Effective term: See the effective date schedule. Select the effective term (semester/year) for the proposed change(s) to take effect.

Tell us the changes you want to make.
Only complete the field(s) corresponding to the information you want to change.

Note that all crosslisted courses will be changed to match your requested changes.

Subject: If the subject is not changing, leave blank. If changing to a different subject, type in the new subject; make sure to select a subject with a number not already in use. If you choose a number in a subject already in use, that existing course will be replaced by this request.

Existing subjects can be found by searching class search/course catalog page.

NOTE: Courses will not be added or changed until the subject exists. If the proposed new subject does not yet exist, you must complete the "New/Change to Prefix Request Form (Word)" found in the provost's Curriculum Development site under "Courses."

Number: If the number is not changing, leave blank. If changing to a new number, be sure to select a permanent number not already in use. If you choose a number already in use, that existing course will be replaced by this request.

Remember that certain numbers are reserved for omnibus courses.

Course numbers must be inactive at least four years before being reused. If you know the course existed at one time (or are unsure), contact courses@asu.edu to make sure it has not been offered in the past four years.

Title: If the title is not changing, leave blank. If changing the title, do not abbreviate. Most likely, the course description will also change.

Units: If the units (hours) are not changing, leave blank.

Note than undergraduate courses that satisfy General Studies must have at least three units (or four units for SG and SQ Natural Sciences courses). Existing General Studies designations may be lost if hours are changed below three (or four).

Review ABOR's policy on the Definition of a Unit of Credit.

Abbreviated title: If the abbreviated title is not changing, leave blank. Only abbreviate if necessary (no alphabet soup). Limit to 30 characters, including spaces. Do not use punctuation or symbols other than the following: & / -, (ampersand, virgule/slash, hyphen, comma). This information appears on transcripts.

Description: If the existing course description is not changing, leave blank. Note that significant changes in title might warrant concurrent changes in description.

Enrollment requirements: Definitions can be found in the "Academic Definitions" section of the catalogs. “Pre-”=before, “co-”=with, “Pre-/co-”=before or during, “Anti-”=credit is allowed for only this course or another course.

  • If the current enrollment requirements are not changing, leave blank.
  • If deleting any or all enrollment requirements, type "Delete" in the applicable field(s).
  • If changing, retype to replace the existing enrollment requirements.

Note that there is a 254-character limit for the PeopleSoft enrollment requirement display (all prerequisites, corequisites, pre- or corequisites, antirequisites).

Note that “D” is a passing grade (see “Grades and Grading Policies”). If you want something higher, you must specify a stricter requirement (e.g., “C” or better). Note also that “or instructor approval” is not coded in PeopleSoft as this is always an option for students. “Or equivalent” is also not listed; courses that are approved as equivalent are already coded as such in each applicable course.

For efficiency in coding, please add the plan codes in parentheses following what you wish students to view—e.g., "Graduate Communications student" (LACOMMOMA and LACOMMOPHD).

Note that an upper-division (300- and 400-level) course without a prerequisite will have "Prerequisite(s): minimum 45 earned hours" editorially added to the course. Graduate courses (500 and above) without a prerequisite will have "Prerequisite(s): graduate student (degree seeking or nondegree seeking)" editorially added to the course.

Course/campus offerings:If a campus offering is not being added or removed, or if the entire course is not being deleted (inactivated), leave blank.

Select "Add campus offering(s)" to add one or more campus offerings. Check all campus offerings to be added.

Select "Delete campus offering(s)" to remove one or more existing campus offerings. Check all applicable existing campus offerings to be removed.

Select "Delete ENTIRE course" if this course (with all existing offerings) is to be deleted. Note that departments with existing offerings must be contacted for impact.

Primary/graded component: If the existing primary/graded component is not changing, leave blank. Otherwise, select the component to be changed for this existing course.

Additional component(s): If additional components are not changing, leave blank. Otherwise, select the component to be added to this existing course. Each component (primary and additional) requires separate room scheduling and student registration. Adding additional components means at least two rooms need to be scheduled (one room for the primary/graded component, and one room each for each additional component)

Grading basis: If the existing grading basis is not changing, leave blank.

Repeat for credit?: If the existing repeat settings are not changing, leave blank.

If the existing course can currently be repeated for credit but you wish to remove this option, select "No." This class is subject to repeat rules set up in the Repeat Rule Table component. For more information, see "USI 201-06: Repeating Courses."

Select "Yes, multiple times per term" ("Allow multiple enrollments") to indicate that the course can be repeated for additional credit, and that, if there are topics, more than one topic can be taken in a semester. This choice might also be used for independent study and other omnibus courses with multiple topics.

Select "Yes, once per term" to indicate that the course can be repeated for additional credit. If there are topics, only one topic can be taken in a semester.

If either of the "Yes" options is selected, specify the total units AND total completions to define the specific repeat settings in the PeopleSoft Course Catalog. The system enforces the lower of the two settings.

Repeat settings example: For example, a course that is variable credit for 1-3 hours may be repeated for up to 3 total hours, but students can only take one topic per term. "Once per term" is selected. Total units must be "3" and total completions must be "3" to allow the choice of a student taking a topic for 1 hour for 3 different terms. These settings allow the possible combinations:

  • If a student takes a topic for 3 hours, this student cannot repeat this course (1 completion, 3 hours total).
  • If a student takes a topic for 2 hours one term, then the same student will only be allowed to take another topic for 1 hour (2 completions, 3 hours total).
  • If a student takes a topic for 1 hour one term, then the same student can take another topic for 1 or 2 hours (3 hours total). If this student takes the topic another term for 2 hours, this student cannot repeat the course again (2 completions, 3 hours total).
  • If a student takes a topic for 1 hour one term, then the same student can take another topic for 1 or 2 hours (3 hours total). If this student takes the topic another term for 1 hour, this student can repeat the course another term for another hour (3 completions, 3 hours total).

Add crosslistings(s): If the existing course is not and should not be crosslisted, leave blank.

If crosslisting(s) are to be added to this existing course, type in the course(s) to be added. If the proposed crosslisted courses do not yet exist, they will be created and match in every way except subject and possibly number. If the proposed course(s) to be crosslisted already exist, they will be changed in every way (except subject) to match this existing course (with approved changes).

You must include a statement of support the crosslisted department(s). For the purposes of the PeopleSoft courses, the following rules apply to crosslisted courses:

  • Permanent courses cannot be crosslisted to omnibus courses (and vice versa).
  • Crosslisted courses cannot exist within the same subject.
  • Crosslisted courses must match in every way except for subject and number; subjects cannot match; numbers can match but don't need to.
  • Crosslisted courses must match in number at the same level (e.g., lower-division with lower-division and upper-division with upper-division courses).

Crosslisted courses are a category of Equivalent Course Groups in PeopleSoft. Each crosslisted course will be coded so that credit will be allowed for only one course in the group.

Note that, if approved, an existing course will be changed to match this course request. If a crosslisted course does not exist, it will be created with this approved request.

If you have questions about crosslistings, contact Curriculum Questions.

Delete crosslistings(s): If the existing course does not have crosslistings, or existing crosslistings are remain active, leave blank.

If one or more crossllisted courses is to be deleted, type the course(s) (subjects and numbers). You must include a statement of support the crosslisted department(s).

Attachments: Attach a sample syllabus for significant changes. This syllabus should include the elements of the Syllabus of Record as they are interpreted and applied for a single offering of the course. Also attach impact statements if the course is crosslisted or shared.

Leave blank. The following field is used for implementation.

Edited course: Leave blank. This field is filled in during the University Group review. Edits may be made to conform to catalog style and consistency. This box will display the edited course as it will appear in PeopleSoft. You can search the class search/course catalog page to verify that this proposed changed course does not yet exist.

After all applicable fields have been completed and all attachments included, click the "Save Changes" button at the bottom of the screen.

If you wish to cancel this request, click the "Cancel" button.

Note: you can save your form at any time. If all mandatory fields have not yet been completed, you will see the following message:

Your form has been saved! You may return to your work at any time.
However, fields with a red asterisk (*) on this form are mandatory.
You must complete these fields before the Final Submit.

Step 2: Further edits or final submit

Verify that the form is accurate and all attachments are included. Click the "Final Submit" button to start the evaluation process, or click on the "Edit" link to make changes to your form. NOTE: Once you do the Final Submit, your form will no longer be editable unless changes are made as indicated by a Reviewer Leader at either the dean or one of the university review levels.

If you wish to withdraw this form before it gets routed for approvals, click the "Delete This Form" link at the top of this screen. Once the form is submitted for review, you must contact the Curriculum ChangeMaker administrator to withdraw this form.

Approvals

Following is the normal routing path for this modify course request.

  • College/School Review
  • University Review
  • Implementation
  • Notice of Final Approval

Topics

Topics

Use this form to add, change, or delete a topic. Topics must first exist in the PeopleSoft Course Catalog before they can be scheduled. Courses must first exist before topics can be added.

You will be logged out of your session if you are inactive for one hour. As you work through a course request, clicking on the "Save Changes" button will save your work. You will have an opportunity to edit what has been entered before submitting and routing the form for approvals (before you hit the "Final Submit" button).

To retrieve a saved form, click on the "My Forms" link in the header. Click on the course you want to complete.

There are two steps to completing the course topic request:

Step 1: Complete the form

Complete the form on the first screen and click the "Save Changes" button at the bottom of the screen. If mandatory fields are not completed, a message will appear with a red asterisk (*) to indicate the mandatory fields. You can save your form at any time; however, you cannot submit the form until these mandatory fields are completed.

Campus:Select the campus from the drop-down menu items.

College:Select the college from the drop-down menu items.

Department:Select the department from the drop-down menu items.

Action:Select the action (add, change, delete) from the drop-down menu items.

Subject:If the subject (formerly known as “prefix”) does not yet exist, you may submit your request for omnibus courses and topics, but you must also submit a request to establish the new subject. No omnibus courses will be added until the subject is approved.

Omnibus course number: Select the omnibus course number from the drop-down list of approved omnibus courses. Omnibus numbers, titles, and hours are fixed at the university level. This information cannot change. Topic titles may be more specific, and hours may vary as long as they are within the range of the approved university hours. Requests to change topic hours may be sent to rooms@asu.edu.

If this topic is for a permanent course with topics, select the last item in the drop-down list and complete the next field.

Permanent course with topics:If the topic is for a repeatable permanent course, type the subject and number. If an omnibus course is selected from the list above, leave blank.

Effective semester:Select “Fall” or “Spring” or “Summer” from the drop-down menu.

Effective year:Type in the year of the proposed effective date. On rate occasion to accommodate a student, there might be an occasion to retroactively add a topic. If this is the case, type in the year and explain in the justification.

Topic details.

Taught before?:Select “Yes” if this topic has been taught in a previous semester, but does not appear in the current semester in PeopleSoft. This information will help us match the PeopleSoft Topic Link ID number so that repeat rules can be enforced by the system. Select “No” if this proposed topic has never been taught in any semester under any subject.;

Omnibus history: List how many times this omnibus topic has been taught before.

Proposed new courses must either have been offered at least twice under an omnibus number or be required in a degree program. If the proposed new course has been offered as an omnibus course topic (even if required for a degree program), provide the information in the fields below. Once the proposed new course is approved, the omnibus topic(s) will be inactivated to prevent further and possibly duplicate enrollment.

Omnibus course 1, 2, and 3: If this proposed topic has been offered before as an omnibus course, specify (a) the omnibus course subject, (b) omnibus course number, (c) the specific omnibus topic title, (d) the omnibus topic link ID, and (e) the term (semester and year) offered.

In order to help us code restrictions to prevent students from getting credit for both the omnibus topic and this proposed permanent new course, please provide the actual class number (found in the Schedule) and/or the topic's exact name or abbreviated title.

Existing omnibus subject and number: If this topic exists under a different department, list the existing subject and omnibus number here. This information will help us match the topic description (title) information in all instances.

Note: If this requested topic exists as a permanent course elsewhere on any campus at the university, list the permanent course subject and number here. You will be asked to have that department submit a crosslistings request to create a new permanent course for you instead.

Former description: In PeopleSoft, topic titles are called “descriptions.” Topics may have been taught before under the current subject and number, but do not appear in the current Schedule. Type or cut-and-paste the topic as it was taught before.

Note: If this is a topic change request, this field must be filled in with the existing topic title you wish to change. Complete the following fields with the changed topic information.

Course topic ID: Enter the 3-digit number assigned to the course topic you wish to change or inactivate. If this is a new topic request, type “N/A.”

Topic description: In PeopleSoft, topic titles are called “descriptions.” The topic description (short title) is what will appear on a student's transcript. 30-character limit

Topic formal description: In PeopleSoft, topic titles are called “descriptions.” The topic formal description is the full and complete topic title, as it will appear in the catalog(s). 50-character limit

Topic hours: This field is informational for Rooms. Topic hours must fall within the generic range of omnibus course hours. For example, if adding a 194 topic, the hours must fall within the range of 1-4 hours. If hours for this particular topic will vary, leave blank.

Repeat credit: Can this topic (not the course itself) be repeated for credit? If “yes,” complete the next two fields.

Total units: If this particular topic can be repeated for credit, how many total hours can be earned for this particular topic? The system populates this field by default to the maximum units for the course (because by default, one full course completion is always permissible). This value must be equal to or greater than the maximum units for the course. The system enforces the lower of the two limits that you define (units or completions).

Total completions: If this particular topic can be repeated for credit, how many times can this particular topic be completed? The system populates this field by default to 1 (because by default, one full course completion is always allowed). This value must be equal to or greater than 1. The system enforces the lower of the two limits that you define (units or completions).

Justification for proposed topic: Provide a justification for the proposed new topic, or the change in existing topic description (title).

For topic deletions, if a new permanent course is being created, please list the proposed (or approved) new course here.

On behalf of:If you are entering information on behalf of someone else, enter his or her name here. If you are the originator and professor who will teach this topic course, type “same.”

After all applicable fields have been completed, click the “Save Changes” button at the top or bottom of the screen.

If you wish to cancel this request, click the “Cancel” button.

Note: you can save your form at any time. If all mandatory fields have not yet been completed, you will see the following message:

Your form has been saved! You may return to your work at any time.
However, fields with a red asterisk (*) on this form are mandatory.
You must complete these fields before the Final Submit.

Step 2: Further edits or final submit.

Verify that the form is accurate. Click the “Final Submit” button to start the evaluation process, or click on the “Edit” link to make changes to your form. NOTE: Once you do the Final Submit, your form will no longer be editable.

If you wish to withdraw this form before it gets routed for approvals, click the “Delete This Form” link at the top of this screen. Once the form is submitted for review, you must contact the Curriculum ChangeMaker administrator to delete this form.

Approvals

Following is the normal routing path for all topic requests.

  • University Group (Topics)
  • Topics Review
  • Course Catalog (Topics)

Instruction Mode

Instruction Mode

Use this form to add or delete an iCourse or oCourse, or both.

NOTE: You will be logged out of your session if you are inactive for one hour. As you work through a course request, clicking on the "Save Changes" button will save your work. You will have an opportunity to edit what has been entered before submitting and routing the form for approvals (before you hit the "Final Submit" button).

To retrieve a saved form, click on the "My Forms" link in the header. Click on the form you want to complete.

Two steps to completing this instruction mode request:

Step 1: Complete the form

Complete the form and click the "Save Changes" button at the bottom of the screen. If mandatory fields are not completed, a message will appear with a red asterisk (*) to indicate the mandatory fields. You can save your form at any time; however, you cannot submit the form until these mandatory fields are completed.

The top portion of the Instruction Mode Form captures the type of proposal and originator's college and department.

  • Proposal: Select the type of request from the drop-down menu items.
  • College/School: Select the college or school from the drop-down menu items.
  • Department: Select the department from the drop-down menu items.

Use the class search/course catalog page to query the existing course. Change search type to "course catalog" and type the subject and number to display the existing course information.

  • Subject: Type or copy and paste the existing subject (formerly known as prefix) of the course you wish to add or delete an iCourse or oCourse.
  • Number: Type or copy and paste the existing number of the course you wish to add or delete an iCourse or oCourse.
  • Title: Type or copy and paste the existing title of the course you wish to add or delete an iCourse or oCourse. Providing the existing course title helps us verify that the subject and number are for the course you intend to change (typos can happen).
    Note that course attributes are implemented at the Course Catalog level. As such, academic units no longer submit separate forms for each topic offered under omnibus courses.
  • Offered by: Use the class search/course catalog page to query the course. Copy and paste the academic units currently offering this course.
    A “Course Campus Offering” is a single course offered on one or more campuses by one or more academic units. Every course in PeopleSoft is identified by a course ID and is associated with the course catalog data. Under each course ID, there is one or more course offerings associated with different academic groups for the purpose of scheduling classes. When classes are scheduled, each class is associated with a single offering.
    • Existing crosslisted course(s): If this course is currently crosslisted as one or more courses, type the crosslisted subject(s) and number(s). If this course is currently not crosslisted, type "none."
    • Fees: Select "Yes" if this existing course currently carries a fee. Select "No" if it does not.
    • Justification: Describe in detail the purpose for adding or deleting an iCourse, oCourse or both.
    • Effective term: See the effective date schedule. Select the effective term (semester/year) for the proposed change(s) to take effect.
    • Current faculty: List current faculty who are qualified to teach this iCourse or oCourse.
    • Instructional Designer: "Instructional Designer" is a specific job title. Select "Yes" if there is an Instructional Designer supporting the design and development of the course. Select "No" if not.
    • Instructional Designer: If "Yes" is selected, list the name(s) of current Instructional Designer(s) for this course by Name, Title and Department.
    • Required for a degree program?: Select "Yes" if this proposed iCourse or oCourse is required for a degree program. Select "No" if not. If required for a degree program, complete the next field.
    • Program name and plan code: A plan code is a unique set of characters used in PeopleSoft to identify an approved major, minor, certificate, or a concentration. Plan codes can be found in the detail pages in degree search.
      If this proposed new course is required for a degree program, list the program name(s) and plan code(s). For example, the plan code for the BS Communication degree is ASCOMMBS.
    • Expected Enrollment: What is the expected enrollment capacity (i.e., average size of class)?
    • Attachments: Attach any documentation you feel is necessary for the review of this form.

Step 2: Further edits or final submit.

Verify that the form is accurate. Click the "Final Submit" button to start the evaluation process, or click on the "Edit" link to make changes to your form. NOTE: Once you do the Final Submit, your form will no longer be editable unless changes are made as indicated by a Reviewer Leader at either the dean or one of the university review levels.

If you wish to withdraw this form before it gets routed for approvals, click the "Delete This Form" link at the top of this screen. Once the form is submitted for review, you must contact the Curriculum ChangeMaker administrator to withdraw this form.

Approvals

Following is the normal routing path for this Instruction Mode request.

  • Department Review
  • College/School Review
  • University Review (Instruction Mode)
  • EdPlus/University Provost
  • University Provost Review
  • Implementation

Fees

Fees

For information on program fees please contact:

Sheila Ainlay
Vice Provost for Planning and Budget
Office of the University Provost
480-965-2727
sheila.ainlay@asu.edu

For information on course fees please contact:

Diana Burns
Business Operations Manager
Office of the University Provost
480-965-0682
diana.burns@asu.edu

 

Sample Course Fee Budget

Related courses: The university's expectation is that before the implementation of any course modification, any overlap of course content and/or similarity of subject matter with existing courses be considered and supported by all academic units involved, especially if the course is shared or crosslisted. When appropriate, the university will request review from academic units that may be impacted. In order to expedite the university review process, prior to submitting this modified course request, academic units are encouraged to include any documentation indicating that relevant departments are in agreement with the proposed content.