Spring 2022

Learning Expectations

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Spring 2022 Learning Expectations

The spread of COVID-19 and its fast-moving omicron variant means that we will continue our efforts to manage the spread of COVID-19 as we return to campus. Here is a quick look at our approach this spring:

  • ASU will continue with on-campus instruction for the spring 2022 semester.

  • Instructors should be prepared to provide accommodations to students that are unable to attend class due to COVID-19 or other illnesses. This may include access to class recordings, participation via Zoom while isolating or quarantining, supplementary materials or assignments, etc. 

  • Remote teaching training and technology support is available to the entire ASU community.

  • Students, faculty and staff need to take a COVID-19 test before coming back to our campuses. Students can submit their test results via the verification form.

  • ASU testing will continue to be available to all students and to faculty, staff and their family members. Testing is vital to fight the spread and help keep operations as normal as possible. Find more information about free saliva-based testing on the Devils’ drop-off website.

  • We will be reinstating the Daily Health Check requirement so all students and employees will do a quick self-check each morning. If you don’t feel well, don’t come to campus. ASU Online students are exempt if they are not visiting an ASU facility.

  • Face coverings will be required inside all ASU classrooms. They also will be required inside all ASU buildings where physical distancing is not possible. Learn more about face coverings.

  • We will continue to provide weekly COVID-19 reports.  

  • We continue to expect faculty, staff and students to be vaccinated. All employees (including student employees) should have proof of vaccination or a medical or religious accommodation on file

  • COVID-19 vaccines and boosters will continue to be available to students, faculty and staff. Schedule an appointment through the Health Portal.

The result? A comprehensive plan to manage the spread of COVID-19 with the many tools we have developed and deployed over the past two years. For details on learning and wellness expectations, faculty should reference the FAQs listed below and students can reference the FAQs here.

 


Faculty FAQs

Can faculty or graduate teaching assistants decide whether to teach in person?

All classes should be taught in the mode of instruction listed in the course schedule at the indicated times. Modifications to the delivery mode of a course require provost approval. Contact your chair, director or dean if you believe you need to change the delivery mode of your course.

Do I have to have my office hours in face-to-face format?

No. Instructors may choose whether to offer office hours in-person or virtually, and you may change the format during the semester. Office hours do not have to take place in an office. You can hold office hours in a classroom, other department space, or even outside. Define the time and place of your office hours clearly and clearly inform students of any changes as necessary.

Can I have an attendance policy in my course?

Instructors have full authority to decide whether class attendance is required. Although students should be strongly encouraged to attend and engage in class regularly to enhance learning, that need should be balanced against public health concerns associated with sick students attending classes. In crafting an attendance policy, consider approaches that do not encourage students who are sick or meet the CDC criteria to self-isolate to come to class. For example, assigning a portion of the course grade strictly based on attendance may not be as effective in promoting student learning and community health as determining grades using assessments, engagement, and participation. Similarly, setting a limit on the number of classes students can miss may inadvertently encourage sick students to come to class rather than promoting the desired academic engagement.

For most courses, faculty can provide an option for sick students to attend remotely via Zoom. To facilitate that, include syllabus language informing students how to obtain access to the course via Zoom if they are quarantining, isolating, or otherwise unable to attend class in person. If your class meetings will regularly involve students interacting in groups, you may also want to set an expectation that students should bring mobile devices to class to use Zoom on short notice. Alternatively, many course meetings can be recorded and posted to a class website. Instructions for recording class and other technical considerations can be found here. If Zoom attendance or class recordings are not possible in your course, you should provide alternative make-up opportunities for sick or quarantining students.

Sample resources for constructing attendance policies and language to use in syllabi can be found here.

How should I accommodate students who are sick or quarantined?

Students should not be penalized for missing class as a result of illness, self-isolation or quarantine. Instructors are expected to make reasonable accommodations for students who miss classes due to quarantine or isolation related to COVID-19 exposure. Please note that the period a student may be unable to attend classes is variable and depends on personal circumstances. Consult your chair, director or dean to find out whether there is unit-specific guidance about providing accommodations to students.

Syllabi should indicate clear expectations for students who may be absent due to symptoms, COVID-19 diagnosis, and/or isolation/quarantine including the mechanism to contact faculty and request an accommodation. Syllabi should clearly indicate that students will not be penalized for missing class as a result of COVID-19 related absences. More detailed information regarding questions to consider in developing policies and sample language to include in your syllabus can be found here

Be ready to accommodate absences from the first day of class. Know what kinds of accommodations you will offer and have necessary technology in place for the accommodations. Since students may become sick at any time, faculty are encouraged, when possible, to have Zoom enabled for quarantining/isolating students to attend class remotely or to record all class sessions for distribution to sick students as necessary. Alert students that sessions will be recorded and either posted regularly for class use or will be available upon request. Consider that regular posting of recordings has both advantages and disadvantages in terms of encouraging student attendance and promoting student learning. When recording classes is not practical, alternative activities or materials may be provided to students. Where appropriate, communicate with students the pedagogical reasons for your choices in accommodations. 

You may accommodate students who are ill by allowing them to attend class via Zoom. Instructions for how to record your class using Zoom and post recordings in Canvas can be found here.  If your classroom does not have ASU Sync capabilities and you would like to record one or more class sessions, please email classroom.support@asu.edu

The capabilities of the classroom you are teaching in can be found here. To orient yourself to the technology available in the classroom you can also schedule a Faculty Technology Orientation for a one-on-one consultation.

Make up classwork is not possible in some lab, studio, and field-based classes. These situations should be handled on a case-by-case basis by the instructor. If you have concerns about how to accommodate a student in one of these circumstances, consult your chair or director or contact provost@asu.edu.

May I accommodate sick students by giving the entire class extra credit assignments?

No. Blanket opportunities for extra credit can inadvertently encourage sick students to attend class so that they are not disadvantaged relative to other students. Students who come to class have the opportunity to earn an A+ while those who become sick lose that opportunity.

May I accommodate sick students who miss exams by counting another exam grade twice? 

This may be a reasonable accommodation if it is only available to students who miss an exam as a result of an excused absence. If the option to replace a low grade is available to all students, then those who are sick would be disadvantaged. This accommodation may be most useful in courses that have a comprehensive final examination, ensuring students are still assessed on material covered on the missed exam.

What training and support for digital teaching tools are available to instructors?

There are a number of faculty workshops and engagement opportunities planned to orient faculty members to digital tools for use in teaching including Zoom, Canvas, Slack, Adobe Creative Cloud, PlayPosit and much more. You can browse and register for workshops through this training calendar. Workshops are offered throughout the year. Instructors can also schedule consultations with learning designers to assist with course design. To orient yourself to the technology available in the classroom you can schedule a Faculty Technology Orientation for a one-on-one consultation. A full guide of back-to-school teaching resources for technical help can be found here. The ASU Experience Center is open 24/7, 365 days a year. If you have questions or need support, get in touch now.

If a student is uncomfortable attending class in person, am I required to provide them virtual instruction?

Individual courses should be taught in the mode of instruction listed on the university class schedule. The mode of instruction for each class is determined by the university and subject to change at the discretion of the university. Modification of the course modality from the published course schedule requires provost approval. 

Students who are vulnerable to COVID-19 should contact Student Accessibility and Inclusive Learning Services (SAILS) to discuss possible accommodations.

Who should I contact if I cannot teach my class?

Faculty who cannot attend an in-person class as a result of a positive COVID-19 test, quarantine/isolation requirement, or any other circumstance should contact their chair, director or dean as soon as possible to discuss alternative arrangements for the course. 

Faculty are encouraged to identify a back-up instructor who could teach their class if necessary and share materials regularly throughout the semester. For example, if the course is in Canvas, give your back-up access to the Canvas site and copies of course materials. Academic units are encouraged to keep copies of contingency teaching arrangements available. 

If faculty expect to be unable to teach an in-person class on campus and a back-up instructor will also not be teaching in person, the chair or director should consult the dean regarding alternative arrangements for course delivery. Permanently changing the modality of a course requires provost approval.

For guidance regarding how to respond to a potential exposure to COVID-19, contact exposure management.

How should I design my classes for international students who are attending remotely due to travel restrictions?

ASU Sync and iCourse sections have been created as remote options for students who cannot return to ASU. If you are teaching one of these courses and have questions about pedagogical expectations, contact your chair or director. If you are teaching a course that is not meeting remotely, direct international students learning remotely to the International Students and Scholars Center for more information.

Can I require students to wear face covers or set other health and safety guidelines in my class?

Face coverings are required in all classrooms until further notice. Face coverings are also required in all ASU buildings when physical distancing is not possible. Building signage will be updated to reflect this policy.

Additionally, consistent with CDC guidance, face covers are recommended in selected outdoor settings or activities where physical distancing cannot be attained.

Can I wear a face cover in class? 

Face covers are required in all classrooms until further notice. Students, faculty and staff may wear a face cover if they choose in any setting on campus, and face coverings are required in all ASU buildings when physical distancing is not possible. Since it can be difficult for students to hear instructors wearing a face covering, you are encouraged to use a microphone in class. As part of ASU’s enhanced safety measures, disposable microphone covers and individual ‘Writing Kits’ with an eraser and either 4 colored whiteboard markers or a box of chalk will be available for pick-up Monday through Friday, 8am to 5pm.

Will my class roster show who is vaccinated?

No.

Am I allowed to check vaccination status? 

Please don’t. Whether or not someone is vaccinated and why involves private and often sensitive matters relating to medical treatment and personal beliefs. And no student or employee should miss out on any developmental or learning opportunity because of their status or beliefs. We are a community and rely on each other’s best judgment to keep each other safe so we can maximize all aspects of the ASU campus experience.

Will students be physically distanced in class?

Physical distancing is not required in classrooms but encouraged where possible.

Does the university require COVID-19 vaccination?

No, but everyone is strongly encouraged to be vaccinated if they are able to do so.

What should I do if a student tells me about a positive COVID-19 test result? 

If you learn of a student who tests positive, please email the student’s name and ASU ID number to deanofstudents@asu.edu as soon as possible, so we may provide support and care to the student.  We will share the information with ASU Health Services to assist in determining next steps and to assess the student’s contact with others. We ask that you maintain the privacy afforded to the individual by refraining from sharing this information with anyone else, even if the student chooses to share with others. Remember that student health information is protected under FERPA.

If a student tells me about a positive COVID-19 test result, can I tell them not to attend my class? 

Determinations about what should occur — quarantine and follow-up testing — will begin immediately upon awareness of a positive case. Sending an email to deanofstudents@asu.edu provides the notice necessary to begin this process. Close contacts or high-risk exposures (less than 6 feet distance for a cumulative total of 15 minutes or more over a 24-hour period OR physical contact with a person with COVID-19) may be asked to quarantine as a result of their possible exposure. The analysis of close contacts is done by ASU medical professionals based on information informed by the CDC and Maricopa County Public Health guidance, emerging science associated with transmission risk, and interviews with the positive/exposed student/staff/faculty. To assist individuals in monitoring their own health, we have testing available for anyone who wishes to know their health status related to COVID-19.


Syllabus resources

Sample notification that sick, self-isolating or quarantining students may attend class by ASU Sync

In case you cannot attend class in person as a result of illness or possible exposure to infectious disease, you may participate in this class remotely via Zoom. To participate remotely, [include procedures on whether students should notify you to receive a Zoom link to attend class live.] Note: that all students should bring a mobile device to class regularly to allow participation with colleagues via Zoom as necessary.

Sample notification that sick, self-isolating or quarantining students may request class recordings

In case you cannot attend class in person as a result of illness or possible exposure to infectious disease, you may request from the instructor a digital recording of the class sessions you are unable to attend. To request recordings, [include procedures on how to request recordings.]

Sample notification that class sessions will be recorded for syllabi:

Faculty may record class meetings to make an archived recording available to enrolled students, instructors, or support personnel. Creation of recordings for groups beyond these requires consent from students who are recorded. 

If you intend to record class meetings, the syllabus should (1) notify students that you may record and (2) indicate how recordings may be used.

Sample 1: Note that class sessions may be recorded and recordings provided to enrolled students, instructors or instructional support personnel. If you have concerns about being recorded, please contact the course instructor.

Sample 2a: Recordings may be used to accommodate student absences.

Sample 2b: Recordings of all class sessions will be posted in Canvas for all students to access for reviewing course materials.

Sample notification that sick, self-isolating or quarantining students may request make-up work

In case you cannot attend class in person as a result of illness or possible exposure to infectious disease, you may request make-up work from the instructor by [outline procedures here. How should students contact you? Should they provide documentation?]

Sample attendance policy language for syllabi:

Attendance and participation in class activities is an essential part of the learning process, and students are expected to attend class regularly. Some absences are, however, unavoidable. Excused absences for classes will be given without penalty to the grade in the case of (1) a university-sanctioned event [ACD 304-02]; (2) religious holidays [ACD 304-04; a list can be found here https://eoss.asu.edu/cora/holidays ]; (3) work performed in the line-of-duty according [SSM 201-18]; and (4) illness, quarantine or self-isolation related to illness as documented by a health professional.

Anticipated absences for university-sanctioned events, religious holidays, or line-of-duty activity should be communicated to the instructor by [indicate the means of communication] at least [X days] before the expected absence.

Absences for illness, quarantine or self-isolation related to illness should be documented by a health professional and communicated to the instructor as soon as possible by [indicate the means of communication].

Excused absences do not relieve students from responsibility for any part of the course work required during the period of absence. Faculty will provide accommodations that may include participation in classes remotely, access to recordings of class activities, and make-up work.

If there is a disagreement as to whether an absence should be accommodated, the instructor and student should contact the academic unit chair immediately for resolution.

Face coverings

Does the ASU Face Cover Policy apply to all classrooms?

Face coverings are required in all classrooms until further notice. Face coverings are also required in all ASU buildings when physical distancing is not possible. Building signage will be updated to reflect this policy.

Are face coverings now required everywhere on campus?

Face coverings are required in all classrooms until further notice. Face coverings are also required in all ASU buildings when physical distancing is not possible. Building signage will be updated to reflect this policy.

What indoor locations on campus will not require face covers?

Face coverings are required in all classrooms until further notice. Face coverings are also required in all ASU buildings when physical distancing is not possible. Building signage will be updated to reflect this policy.

Will all classrooms and labs be equipped with a supply of face covers?

Yes. However, if demand is high, stocks may be low. Remember to bring your own face cover.

What if I cannot wear a face covering for medical reasons?

To request an accommodation based on a medical condition, individuals should contact Student Accessibility and Inclusive Learning Services (SAILS) (students) or the Office of Diversity, Equity, and Inclusion (faculty, staff, and visitors). The process of determining eligibility for accommodations and what accommodations may be available requires medical documentation and can take several days, so please do not delay in contacting the relevant office with questions.

Should faculty notify students of this policy in their syllabus?

Yes, the syllabus should specify face covering requirements applicable to the class. 

Sample Syllabus Language:

The ASU Face Cover Policy currently requires the wearing of face covers in the classrooms, teaching laboratories, studios and workshop settings. The space for this class has been designated as a space requiring face covers. Please wear a face covering over your nose and mouth at all times during class for the health and safety of yourself and others.

What should a faculty member do if a student doesn’t wish to comply with the policy in class?

Remind students of the requirement to wear a face cover over both the nose and mouth for the safety of the entire classroom community. If students are unwilling to wear a face cover, remind them that face coverings are required for class participation, and noncompliance can be reported to The Office of Student Rights and Responsibilities as a possible Student Code of Conduct violation. If a student indicates they need a disability accommodation relating to face coverings, refer them to Student Accessibility and Inclusive Learning Services at 480-965-1234 or Student.Accessibility@asu.edu.

Can I require people to wear a face cover in my office?

If physical distancing is not possible in your office, you may ask people to wear a face cover upon entry and thank them for helping stem the spread of COVID-19.

Must I require face coverings in my class if it is possible to achieve physical distance between participants in a class space?

If it is possible to maintain physical distance between participants in your class, you may apply for an exemption to the face covering policy. Exemptions must be approved by the relevant Dean and Provost. Ad hoc daily decisions about whether to wear face coverings in designated spaces are not permitted.

What is considered a face covering under the ASU Face Covering policy?

The CDC generally recommends face coverings that closely cover your nose and mouth as a standard mitigation measure for COVID-19. Face shields alone are not considered face coverings. 

Both surgical masks and National Institute for Occupational Safety and Health-approved N95 masks are recommended. If any university employee would like the additional filtering capability of an N95, ASU will provide one to you at no charge through ASU Employee Health. Masks also are available for purchase on campus in personal protective equipment vending machines or at Sun Devil Bookstores.  

Please contact ASU Employee Health for additional N95 details. 

Watch this short video by the BYD Company on how to wear an N95.

I am in a room where I believe face coverings should be required, but I don’t see any signs. Who should I contact?

For classrooms, contact the classroom support number found in the room. For all other spaces, ASU faculty and staff should inform their supervisor about the specific request. Students should contact deanofstudents@asu.edu to report a location they believe needs signage.

I would like those who enter my office to wear a face cover. How can I get a sign?

Contact your supervisor to determine whether a sign is appropriate for your office and to order a university-approved sign as necessary.

As a chair, director or supervisor, can I designate any indoor area as requiring a face covering even if physical distancing is possible?

Requests to designate a space as requiring face coverings should be routed to your dean or VP’s office for review.

Will offices and meeting rooms designate occupancy limits for physical distancing?

Rooms will not contain new occupancy signage.

If a space is not approved for an official university sign, can I post my own?

No. 

  

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