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Term Processing

Thursday, April 11, 2019

The fall 2019 Term Processing Calendar has been updated. 

Thursday, December 6, 2018

Hello! The spring 2019 term processing calendar has been posted. 

Thursday, June 28, 2018

The fall 2018 term processing calendar has been posted. Thank you!

Thursday, March 22, 2018

The spring 2018 term processing calendar has been updated to reflect some date changes. Thank you!

Friday, December 15, 2017

The following email was sent to AAB and includes great information on fall 2017 End of Term Processing, including the addition of a S74 potentially twice off-track review period:

As we near End of Term Processing for eAdvisor, I wanted to touch base on some timelines and operational items.  A similar note from Fred Corey went out this afternoon to your Associate Deans. 

This fall we will be able to offer you a S74 (potentially twice off track) list of students to review.  The list will be emailed to AAB on December 18th. 

  • Advisors will have the 18th and 19th to review the S74 list and remove the holds. 
  • Students with a S74 hold on their record on December 20th will receive the S67 (twice off track) hold. 
  • Students who have had the S74 hold removed will receive the S57 (once off track) hold. 
  • The once off track will have the S57 hold placed on December 21st.

 Before December 20th,  we encourage you to complete the following steps:

  • change the student’s major within your college
  • re-evaluate the student in the Advisor Tracking Tool and update track term appropriately so the student is on track in the new major
  • mark the record “Reviewed – No Hold”
  • remove the S74 hold – this will ensure the students doesn’t receive a hold at all.  If you want the student to have a hold, place an S21 on the student.

Holds will be placed regardless of the Reviewed status (Reviewed – Hold, Reviewed – No Hold, Not Reviewed) in the Advisor Tracking Tool.  No cases will be created in the Advisor Portal as a result of these holds. 

In years past, we have dropped all classes from students with remaining S67 (twice off track) holds before the start of the spring semester.  After the spring 2017 semester, we found that changing these student’s majors instead of dropping their classes resulted in significant retention gain for this group of students.  Therefore, we will not be dropping classes again this semester.  However, past data shows us that there will be a high number of students off track at the end of the term due to poor performance in fall classes.  Please consider if there is a major within your college that could be appropriate for these students, into which they could be placed to receive additional transition advising during the spring 2018 semester.   

Starting December 21st, enrolled students with S67 (twice off track) holds and FEWER than 45 hours will have their majors administratively changed to Exploratory either within CISA or NCIAS (West campus only).

Enrolled students with MORE than 45 hours will have their majors administratively changed starting January 22nd  by CISA or NCIAS, as appropriate.  This extra time will give these students an opportunity to work with your advisors to change their schedules and get back on track during drop/add for the spring semester.  If not, the CISA and NCIAS advisors will have additional time to work with these students to suggest appropriate major changes.

A reminder that the pre-req purge will drop students who are no longer eligible from spring 2018 classes on December 29th.   

Tuesday, May 30, 2017

The S57 service indicators for once off track students were applied on Friday. There were 2521 students who received the S57.

 

The S57 report can be found in My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Report – End of Semester > S57 – Off Track 1x for Same Major EOT Spring 2017.bqy

Tuesday, May 30, 2017

The S67 (officially twice off track) holds were applied Friday for End of Term Spring. There were 1316 students who received the S67 holds. The S67 hold was applied to all students who still had the S74 service indicator as of this morning.

The S67 report can be found in the My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – End of Semester and it is called S67 – Off Track 2x for Same Major EOT Spring 2017.bqy.

Email notifications were also sent to the students receiving the S67 hold and cases will be created as per Jennifer Malerich’s earlier email.

The S57 holds (once off track) have also been placed.

Tuesday, May 23, 2017

From: Jennifer Malerich
Sent: Tuesday, May 23, 2017 1:21 PM
To: DL.CMTE.AAB
Cc: Frederick Corey
Subject: Spring 2017 S67 Hold Calendar Update

 

Dear Colleagues,

Technical difficulties resulted in the CT16 group not being reevaluated for the purpose of placing the S74 holds last week.  Therefore, this cohort was not on your list to review. Thanks to the eagle eyes of some of your colleagues, we were able to inform UTO of this omission. They have re-run all of the CT16 evaluations and the S74 holds have been placed. A new report has been generated for your review of the CT16 S74 holds and is available here: Students/Student Records/eAdvisor – Off Track Reports/Off Track Reports – End of Semester/S74 - Off Track 2x for Same Major EOT Spring 2017_CT16.bqy.

Due to this, we will be placing the final S67 and S57 holds for all CT students on Friday, May 26th. Please have all of your S74 holds reviewed by COB Thursday, May 25th.

On Friday, May 26th we will be creating three sets of cases in the Advisor Portal:

  1. eAdvisor Change Major – Spring 2017 (Cases for all students with remaining S67 holds, regardless of which round they were placed.)
  2. eAdvisor Off Track – Not Enrolled (Cases for all not enrolled students with remaining S57 holds, regardless of which round they were placed.)
  3. eAdvisor Off Track – Enrolled (Cases for all not enrolled students with remaining S57 holds, regardless of which round they were placed.)

As Stacey Lippert posted to the Advisor Portal Chatter group, today we closed any open case which was not in "In Progress" or "Customer Replied" status for these campaigns:

  1. eAdvisor Change Major – Round 2 (Enrolled)
  2. eAdvisor Change Major – Round 2 (Not Enrolled)
  3. eAdvisor Off Track – Round 2 (Enrolled)
  4. eAdvisor Off Track – Round 2 (Not Enrolled)
  5. FTFTF Not Enrolled, No eAdvisor Holds
  6. International Not Enrolled, No eAdvisor Holds

Please let me know if you have any questions. Thank you, as always, for your wonderful work on these initiatives,

Jennifer

 

Jennifer Malerich
Executive Director
Academic and Global Engagement
Office of the University Provost
Arizona State University
Phone: (480) 965-7817
Jennifer.Malerich@asu.edu

Wednesday, May 17, 2017

The S74 (potentially twice off track) holds have been applied. There were 1046 students who received this hold for EOT. These students are currently off track for spring and were also off track last fall for the same major.

The S74 report can be found in the My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Report – End of Semester and is called S74 – Off Track 2x for Same Major EOT Spring 2017.

S74 holds will be transitioned to S67 holds on 5/23, if not removed before that date.

Wednesday, April 19, 2017

The S57 service indicators for once off track students have been applied. There were 1067 students who received the S57.

 

The S57 report can be found in My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress > S57 – Off Track 1x for Spring 2017 Round 2.

Tuesday, April 18, 2017

The S67 (officially twice off track) holds have been applied. There were 139 students who received the S67 hold. The S67 hold was applied to all students who still had the S74 service indicator as of today.

 

The S67 report can be found in the My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress > S67 - Off Track 2X for Same Major Spring 2017 Round 2.

 

The S57 holds (once off track) will be placed tomorrow.

Tuesday, April 11, 2017

The S74 (potentially twice off track) holds have been applied. There were 231 students who received this hold for Round 2. These students are currently off track for fall and were also off track last spring for the same major.

 

The S74 report can be found in the My Reports repository under Students > Student Records > Eadvisor Off Track Reports > Eadvisor Off-Track Reports – Semester in Progress > S74 – Off Track 2x for Same Major Spring 2017 Round 2.bqy.

 

Students will remain on this list until 1) the S74 hold is removed, 2) the student changes their major or 3) the S67 (official twice off track) and S57 (once off track) holds are applied April 18th and 19th, respectively.

Friday, February 10, 2017

The S57 (once off track) holds have been applied. There were 5,135 students who received the S57 hold.

 

The S57 report can be found in My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress and is called S57 – Off Track 1x for Spring 2017 Round 1.

Thursday, February 9, 2017

The S67 (officially twice off track) holds have been applied. There were 1862 students who received the S67 hold. The S67 hold was applied to all students who still had the S74 service indicator as of today.

 

The S67 report can be found in the My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress > S67 Off Track 2X for Same Major Spring 2017 Round 1.

 

The S57 holds (once off track) will be placed tomorrow.

Monday, February 6, 2017

Good afternoon,

Due to the PeopleSoft upgrade and the unavailability of critical tracking evaluations, we will be adjusting the S67 and S57 schedule for this week. 

S67s will be placed for students with existing S74s on February 9th. S57 holds will be placed on February 10th.

We will let you know when we have more information on when evaluations will be available again.  Please note that DARS audits are not impacted by this issue.

Please let us know if you have any questions.

Best,

Katie Jensen
Assistant Director, Curriculum Development
Office of the University Provost
Arizona State University
Phone:  (480) 727-8634

Katherine.Jensen@asu.edu

Tuesday, January 31, 2017

The S74 (potentially twice off track) holds have been applied. There were 4,149 students who received this hold for Round 1. These students are currently off track for spring and were also off track last fall for the same major.

 

The S74 report can be found in the My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress and is called S74 – Off Track 2x for Same Major Spring 2017 Round 1.

 

Students will remain on this list until 1) the S74 hold is removed, 2) the student changes their major or 3) the S67 (official twice off track) and S57 (once off track) holds are applied next Tuesday, February 7th and Wednesday, February 8th, respectively.

Wednesday, December 28, 2016

Last week students with S67 holds received an incorrect email that did not explain that action was required by Friday to retain their course schedule. A revised email was sent this morning to the students with remaining S67 students (500, down from the initial 1192 initially placed) to encourage action before the drop of Spring 2017 classes.

I have asked that the course drop occur as late as possible on Friday (around 4 PM) in order to accommodate any late advising appointments.

Friday, December 23, 2016

The S57 service indicators for once off track students have been applied. There were 3,421 students who received the S57.

The S57 report can be found in My Reports repository under Student > Student Records > eAdvisor – Off Track Reports > Off Track Report – End of Semester > S57 – Off Track 1x for Same Major EOT Fall 2016.

Friday, December 23, 2016

The S67 (officially twice off track) holds have been applied for Fall 2016 EOT. There were 1192 students who received the S67 hold. The S67 Service Indicator Report has been saved to the repository under Student Records > eAdvisor – Off Track Reports > Off Track Report – End of Semester > s67-Off Track 2x for Same Major EOT Fall 2016.

The S57 holds (once off track) will be placed tomorrow.

Students who still have an S67 hold on 12/30 will have their spring 2017 courses administratively dropped.

Wednesday, November 16, 2016

The S57 service indicators for once off-track students have been applied. There were 1620 students who received the S57.

The S57 report can be found in My Reports repository under Student >Student Records > eAdvisor – Off Track Reports > Off Track Reports – Semester in Progress > S57 – Off Track 1x for Fall 2016 Round 2.

Term Processing Calendars

Term Processing Calendar Excel version (Spring)

Term Processing Calendar Excel version (Summer/Fall)

Other Calendars

Contacts

Beth A. Landish
Assistant Director, Curricular Activities and Actions
Academic Advising/Curriculum
Office of the University Provost
Arizona State University
Phone: 480-965-0063
Beth. Landish@asu.edu

Kristy Jacobs North
Assistant Registrar
University Registrar Services
Arizona State University
Phone: (480) 965-7302
Kristy.Jacobs-North@asu.edu