The following email was sent to AAB and includes great information on fall 2017 End of Term Processing, including the addition of a S74 potentially twice off-track review period:
As we near End of Term Processing for eAdvisor, I wanted to touch base on some timelines and operational items. A similar note from Fred Corey went out this afternoon to your Associate Deans.
This fall we will be able to offer you a S74 (potentially twice off track) list of students to review. The list will be emailed to AAB on December 18th.
- Advisors will have the 18th and 19th to review the S74 list and remove the holds.
- Students with a S74 hold on their record on December 20th will receive the S67 (twice off track) hold.
- Students who have had the S74 hold removed will receive the S57 (once off track) hold.
- The once off track will have the S57 hold placed on December 21st.
Before December 20th, we encourage you to complete the following steps:
- change the student’s major within your college
- re-evaluate the student in the Advisor Tracking Tool and update track term appropriately so the student is on track in the new major
- mark the record “Reviewed – No Hold”
- remove the S74 hold – this will ensure the students doesn’t receive a hold at all. If you want the student to have a hold, place an S21 on the student.
Holds will be placed regardless of the Reviewed status (Reviewed – Hold, Reviewed – No Hold, Not Reviewed) in the Advisor Tracking Tool. No cases will be created in the Advisor Portal as a result of these holds.
In years past, we have dropped all classes from students with remaining S67 (twice off track) holds before the start of the spring semester. After the spring 2017 semester, we found that changing these student’s majors instead of dropping their classes resulted in significant retention gain for this group of students. Therefore, we will not be dropping classes again this semester. However, past data shows us that there will be a high number of students off track at the end of the term due to poor performance in fall classes. Please consider if there is a major within your college that could be appropriate for these students, into which they could be placed to receive additional transition advising during the spring 2018 semester.
Starting December 21st, enrolled students with S67 (twice off track) holds and FEWER than 45 hours will have their majors administratively changed to Exploratory either within CISA or NCIAS (West campus only).
Enrolled students with MORE than 45 hours will have their majors administratively changed starting January 22nd by CISA or NCIAS, as appropriate. This extra time will give these students an opportunity to work with your advisors to change their schedules and get back on track during drop/add for the spring semester. If not, the CISA and NCIAS advisors will have additional time to work with these students to suggest appropriate major changes.
A reminder that the pre-req purge will drop students who are no longer eligible from spring 2018 classes on December 29th.