P15: Family Leave Procedures

Effective Date: August 5, 1993

Revised Date: July 1, 2011

The employee notifies the chair/director/head of a need for family leave and provide sufficient information from which a determination of qualification for family leave can be made. Requests should be made at least 30 calendar days before leave is to begin, if the leave is foreseeable. If the leave is not foreseeable, the employee provides the request as far in advance as possible, specifying the purpose and duration for the leave, including beginning and ending dates.

The chair, director, or supervisor:

  1. determines in consultation with Human Resources (HR) whether the employee meets the requirements to qualify for the Family Medical Leave Act (FMLA).
  2. if the employee qualifies for FMLA:
    1. informs the employee that the leave (up to 12 weeks) will be designated as FMLA


    2. provides the employee with the following forms within two business days: a Leave Request form and a certification of Health Care Provider form with a copy of the employee’s job description attached.

If the request for leave is related to the employee's own serious health condition or other reasons allowed for under the Family and Medical Leave Act, such as illness of family member, birth of a child, military caregiver leave, etc., then the chair/director/supervisor should contact the Office of Human Resources for specific guidance.

For more information, see ACD 702-03, "Family Leave".