Academic program review

The unit under review will pay travel expenses, lodging, and an honorarium for each out-of-town visitor. The unit under review will pay the local community member/recent graduate an honorarium as well as cover business-related meals. The unit under review is also responsible for covering funding for any (optional) entertainment, receptions, or other social functions. 

Read more about the site visit schedule arrangement and coordination in our manual.

There is no set limit on the honorariums offered. It is up to the unit to decide how much the honorarium will be. Some units offer the non-local visitors a bit more due to having invested more time in traveling, other units don't distinguish between the two. The most common honorarium right now is $1500-2000.

The unit under review is responsible for making hotel reservations, ground transportation to and from the hotel and airport, as well as making sure that the visitors are escorted to and from the scheduled meetings and activities while visiting campus. The visitor should make his/her own airline reservation and transportation to and from home to the airport. Visitors should submit original travel receipts to the unit for reimbursement. 

This is up to the unit as to whether they want to take the visitors out for each meal. However, scheduling the meals may make it easier to fit in all other required meetings—meetings with different faculty, administrators, students, alumni, and community members, as well as touring facilities (see the sample of Site Visit Schedule, Appendix 6.) Keep in mind that the visitors need time amongst themselves for discussion and preparation for the site visit report as well, which could be at dinner one evening or breakfast the next morning. 

Yes, the UPRA office sets the times for the entry and exit meetings. The entry meeting should always be scheduled for 8:30 a.m. of the first day and the exit meeting at 2:30 p.m. in the afternoon on the second day. On occasion, the UPRA may be able to accommodate a slight time change. Please check with the UPRA office.  

The entry meeting should be scheduled for 8:30-9:15 a.m. and the exit meeting should be scheduled for 2:30-3:30 p.m.

The entry meeting attendees: UPRA Officer, the Dean, UPRA Associate Director, and the head of the unit

The exit meeting attendees: UPRA Officer, the Dean, and the UPRA Associate Director. The dean will determine if any additional attendees are to be included in the exit meeting. Visitors usually offer preliminary findings at the exit meeting.

The locations of the entry and exit meetings are chosen by the unit under review. The locations should be added to the site visit schedule and forwarded to the UPRA office. 

These meetings can also be scheduled in the Fulton Center if the unit has difficulty finding available rooms within their location. If you would like these meetings to be held in the Fulton Center, the UPRA office can assist with scheduling them. 

Recent graduate/community nominees should have:

• strong familiarity with the program
• should not have financial association with ASU
• should reside in the Phoenix metropolitan area

As an ASU instructor, they have a financial association with the University and therefore would not be eligible to be a site visitor.

Your unit files a yearly assessment report with UOEEE for your programs. You should include your assessment plans for each program along with the assessment reports that have been filed in an Appendix. In the body of your self-study you should include some narrative analysis of what you have learned from these reports and any changes you have made to the curriculum based on these reports.

Also, you can check with UOEEE for results from the student surveys to assist you with placement outcomes for your undergraduate and graduate students.

Other curriculum offerings would be offerings that were not standard classes, etc. For instance, if the unit uses internships to give your students experience that is not graded but teaches them other necessary skills. 

For more information, please see “Student Learning Outcomes Assessment” in the self-study template (Appendix 2.)

There is no page limit to the length of your self-study. For larger units, the body of the self-study is usually submitted as one document with however many appendices needed.

November 1st.

Please provide CV's for all faculty members that contribute significantly to the unit/programs. This means all tenure track and research faculty. No need to include visiting lecturers CV's, etc. 

Faculty CV’s are not limited in length. 

All of the tables in the template are examples of what we are looking for. Any questions about the actual data should go to the University Office of Institutional Analysis.

No. The unit response and dean's summary should be independent from each other, and not a collaborative report.