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Academic Planning Cycle

2020-2021 Academic Planning Cycle
Process and Instructions

The academic planning process is designed to initiate any of the following actions:

  • establish a degree, minor, concentration or certificate
  • rename, move or disestablish a degree, minor, concentration or certificate
  • establish, disestablish or rename a department, division, school or college

Units may submit Academic Plan proposals for the 2020-2021 plan in Curriculum ChangeMaker (Create New Forms > Academic Plan Forms) starting Monday, January 14, 2019.. To request access to Curriculum ChangeMaker or training regarding proposal submissions, please contact

Submissions that pass the internal college or school review must be moved by the dean or the dean's designee to the next ChangeMaker approval level, AP Office of the University Provost Review, by Tuesday, April 30, 2019.

Provost Searle will review all submissions and will pass forward any proposals that require Arizona Board of Regents approval. Units should expect this process to take approximately six months. Outcomes will be communicated by email to the academic deans. Approvals given during this process should be considered approval to plan for future implementation.

Once approved, academic plan proposals must pass through the following steps prior to implementation, as outlined on the Approval Process Matrix:

  1. Development of full implementation proposal and submission to
  2. University Graduate Council (graduate programs only) or Vice Provost for Undergraduate Education approval (undergraduate programs only)
  3. University Senate and CAPC review
  4. Provost's final approval.

Approved actions must be implemented within three years. The effective date will be determined by the date of final approval following university governance. Programs or changes may not be implemented or advertised until the Provost’s Office or Graduate College notifies the academic unit of final approval.

Considerations When Preparing an Academic Plan Submission:

Writing Style. Write for an intelligent audience that is external to ASU, using formal voice. Do not use first-person pronouns (I, me, my, we, us). Also avoid the use of acronyms, except when referring to common degree types (MA, BS, PhD). If an acronym is required, first define the acronym and use the abbreviation thereafter.
University Funds. To request university funds to implement a change (new faculty, new academic or office space, renovations, capital equipment), complete the Academic Plan Resources form to document the need.
Program Fees. Proposed program fees must be reviewed and approved through the current budget and tuition/fee approval process. Contact Sheila Ainlay, Vice Provost of Planning and Budget, to begin these discussions. Please indicate in theChangeMaker submission whether the new program will fall under an existing fee structure or it will be a newly proposed fee.
Assessment Plans. Submit full assessment plans for new degrees and concentrations directly to the University Office of Evaluation and Educational Effectiveness via the Assessment Portal by July 31. Assessment plans are not needed for minors or certificates. Be prepared to address learning outcomes, concepts, competencies, assessment methods and measures for each new degree or concentration program. Direct any questions to or (480) 727-1731.
Market Need. Submit an analysis of the job and career market need for proposals related to a degree, minor, concentration, certificate or new unit. Specifically address the following points, including statistics, data and source attributions: intended careers, job market and comparable academic programs (at other institutions). When appropriate, provide a citation that documents the employment demand, and the ability of the institution to meet employment needs as claimed in the market need section. Tools such as Emsi Analyst might be used to provide this data; reach out to Jennifer Malerich (undergraduate) or Kim Naig (graduate) with any questions pertaining to Emsi Analyst. Resources such as Burning Glass, Bureau of Labor Statistics website, professional organization publication, etc. may be useful as well.
Digital Immersion. Please indicate whether the unit intends to request digital immersion on the Academic Plan request. In order to offer programs via digital immersion, separate approval is required; this is managed by EdPlus and does not require ABOR approval. To begin the digital immersion approval process, submit the "Request for Digital Immersion Consideration" ChangeMaker form (Create New Forms > Online Forms). Direct any questions to
Avoid Duplicate Submissions. Approved actions have a three-year lifespan, allowing time to implement them. To verify previously approved submissions that have not yet been implemented, please see the following tracking documents: Degree Program Implementation Tracking (Google Doc) and Concentration, Minor and Certificate Implementation Tracking (Google Doc).



Learning Outcomes and Assessment Plans:

Program Fee Requests:

Market Need

Digital Immersion

Academic Plan Proposal Best Practices Workshop Resources
The Office of the University Provost and the Graduate College offered best practice workshops to provide practical advice and tips on new academic plan program proposals.

Powerpoint Presentation

Best Practice Recorded Workshop

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Other questions should be directed as indicated below.